Project Management for Business Charity Race

Project Management for Business Charity Race1. IntroductionIn this individual catch caution assignment, I throw been appointed a project manager in charge of organizing and intentning a project for StarHub comp each. StarHub company is going to have a blood line nurture number for a charity organization in Singapore by organizing a half marathon race of 13.1 miles blank space (about 21 km). This is to paint a picture bullion for the nursing home in Singapore and as intimately as to improve the health concern of their employees. Maintaining employee sumness for the job they do is integrity of the master(prenominal) functions of an occupational health serv covers. A healthy employee and fund raising for nursing home bequeath help to improve StarHub image to their customers and the employee health should be a matter of concern from the time before an employee starts act as with the organization up until the employee leaves or retires. This event overly open to public an d will attract bring of two hundred0 people to take part of this found raising event.2. Project scope statementThe purpose of the project scope statement is to document the project objectives, deliverables, and the work required to produce the deliverables so that it lavatory be used to direct the project teams work and a basis for future project decisions.2.1 Project objectiveThe objective must be intelligibly defined and agreed upon by the customer and the organization or contractor that will act the project.To prep ar StarHub employees for the half marathon hold on on June 22, 2014, starting on April 20th, 2014.To raise money by collecting either $200, $300 or $ergocalciferol dollars in the choice of individual participant for the nursing home in order to help the elderly people a better living and a better care.Range goals All participants must complete the training within 2 months and complete the actual run within 2 hour 30 minutes.2.2 DeliverablesIt is Project manageme nt stage or final deliverable. It is to complete a process, phase or project must be delivered any unique, verifiable results or the ability to provide services.Running participants embody mass index of 22.Running participants resting heart rate of 60.To complete the configuration of sports drinks.The completion of the number of people to plan and work.To complete the configuration registration.2.3 MilestonesMilestones are useful tools for setting schedule goals and monitoring progress, and project sponsors and senior managers often focus on major milestones when reviewing projects. consume somatogenetic testRun 3 miles April 27, 2014Run 6 miles May 11, 2014Run 9 miles May 25, 2014Finish class period half marathon under dickens and the half hours June 8, 20142.4 Technical requirementsTechnical requirements follow functional requirements. After clearly defining functional requirements for your event, you and your team keep develop the related technical requirements to chin k proper deed.Check if you have your essential race items with you.Must have 7 hours of sleep and hydrate yourself.Running gear.Must not cause defect to participant.Must have the gum elastic assistants to guard the participants in the run.The result will be released on the official website within 24 hours of the race cut-off time.2.5 Limits and exclusionsThe limits and exclusions should be well defined. Failure can lead to false expectation and to expending resources and time on the wrong problem.Training limited to Friday and Saturday.Do not bring any valuable items that you do not need in the event.Arrive at least half an hour ahead of your flag-off time for warm up.All sports drinks whole in accordance with the list on the list, there is no special drinks or alcohol drinks.Participants who are feeling unwell in either practice or the actual day in the event are not allow to participate in the run.3. Establish project prioritiesConstrainA parametric quantity is a fixed requir ement.EnhanceOptimizing a parameter over others.AcceptReducing (or not meeting) a parameter requirement.Based on the case facts, we can identify the above antecedency matrix. The above priority matrix states that the time is an enhance, performance should be constrain and hail should be accepted as it is. The priority matrix helps the project managers in the decision making at any stage of the project. The justification of the assignment of the above priority is given in below.It is clearly given in the case that the prime objective or goal of the project is raise as much money for the charity. A success of the event will be a proudest thing for the StarHub company as the event displays the image of the StarHub and the contribution to elderly people. So, it is very heavy to concentrate on the performance and design the event to attract more than people to participate in the run and donation to the charity. So, in the priority matrix, performance is given the priority as it shoul d be constrained. The preparation of the run should complete before the actual event starts. The project must meet the completion date, specifications and scope of the project. The actual run is starting after two months from April 2014. So, time is a enchaned means adding value to the project due to the unexpected situation. The last dimension for the decision making is the cost of the project. The cost of the project should be accepted whatever it comes as the benefits to the nursing home and the image of the company is much higher than the cost of the project. These benefits can only be achieved by high performance and more StarHub employees take part in this event and completion of the project on time.4. Create the work Breakdown organiseA work breakdown structure (WBS) is a scope management document used to decompose project scope components into smaller, more manageable or work packages. The WBS helps identify the major deliverables of the project.In this work breakdown struc ture, there are seven major deliverablesSpeaker Speakers are important to touch off and energize the group of participants in a run long journey. A good speaker will pause whilst the distraction exists and will motivate the runners and take note the atmosphere of the event more exciting.Venue Venue preparation is important in the run. First, identify what the project team require in terms of the venue, which will vary depending on the running event. The event is located outside, running routes around to find the best safety and range of facilities (toilets or water points for runners) in your topical anesthetic area.Sports Drinks Sports drinks is important in the event. In the form of a sports drink, it can help to maintain performance during a distance run. Gatorade sports drink is so nice that it can prevent dehydration in the run and the Vitamin water can keeps up runners metabolism and makes them have more energy to run a lot faster. enrolment The registration process is important because without it you could be employing or providing a service to someone who does not meet your bespoke criteria. The registration will help to envision the health of the participants and use the information to estimate how much money they can collect for charity and how many drinks they need to provide. safety Safety planning is important in the run. It is to make sure the participants are fit enough to take part in the event and to guard their safety throughout the events by plant safety sign boards to alert them danger area.Value Value is important in this event, such an estimation of the total numbers of trash bags, dustbins and bag of ice in the event in order to prevent wastage of resources. Gift them a finisher t-shirts to congrats them after their run.Team Team is important to know their role in the event in order to run the event smoothly and safely. Leaders need to make sure that executive team members know what the leader expects from the team. such(preno minal) as cleaner, to clean up the mess after the event ended, keep the area clean.5. Estimation of project costsS/NTask/ play PackagesQuantityUnit Cost fare Cost1PA speakers6$200$1,2002Microphone5$50$2503Queenstown sphere1$1000$1,0004East Coast park1$2000$2,0005F1 Pit Building1$4000$4,0006Gatorade1000$2$2,0007100PLUS2000$0.50$1,0008Vitamin Water1500$1$1,5009B-Tag system1$1000$1,00010Register applicants form2000$0.50$1,00011Runner B-tag2000$2$4,00012Safety signboard5$100$50013Direction arrow20$20$40014Water-points6$300$1,80015 closer t-shirt2000$10$2,00016Shuttle bus20$100$2,00017Trash bags and dustbins30$20$60018Safety officers10$200$2,00019Photographer4$150$60020Cleaner30$70$2,100 Grand Total$29,9508.0 Project Risk ManagementStep1 Risk namingThere is a technology risk in the event. No technology can spec the health of runners and to check whether they are ready for the race or has being hydrated before the race. Technology could not check the number hours of sleep in each parti cipants and could not force them to do warm up before the run. Participants has to be honest and take responsibility on their own health and safety. There is also management risk in the event because every runner have their own habit of running. It is hard to manage every runners to know how to alternate muscle tension and relaxation for maximum economy of movement. They run in an upright position, their eyes focused ahead their shoulders are relaxed and their arms move parallel to the body to make breathing and leg motion easier in order to complete the run.Step 2 Risk AssessmentThus, we see that risk assessment can be broadly defined as the methodology that predicts the nominal likelihood of numerous unwanted events. Serious risk to people can run a gamut of mad-made and natural causes. Man-made causes include car virgule on the event or heavy rain which affect the emotion of the runner and have to postpone to other day. This may affect the arrangement of the management team and participants.Step 3 Risk Response emergenceEvery participants must take part in training session covers a distance that is greater the distance you will have to cover for the sport in the actual run. Over-distance training gives you confidence because you know you have the ability to cover more than the distance required. It puts the emphasis on the heart and lungs rather than the muscles, but if would also be beneficial if your effort came from large groupings of muscle rather than a fewer individual muscles. Providing it is undertaken at an easy pace, over-distance training carries a low risk of injury because participants will get use to the run and understand the important safety of the run such as warm up and hydrate yourself.9.0 Project Performance measurement EvaluationProject progress and performance analysis establish on take in value concepts integrate cost and schedule on a structured and personalized basis. With earned value analysis there are three elements of data required to analysis performance, which areBudgeted cost scheduled up to the time of measurement.Actual cost at the time of measurement.Corresponding earned value.The total earned value of the work completed at the time of measurement is then based on the budgeted value of all these completed segments of work, asset an estimate to allow for active work in progress.10.0 Project closureWrap-up Closure ChecklistProject frame workProject TitleA fund raising for charity organizationProject DescriptionStarHub company is going to have a fund raising event for a charity organization.This is to raise money for the nursing home in Singapore and as well as to improve the health concern of their employees.Maintaining employee fitness for the job they do is one of the important functions of an occupational health services.A healthy employee and fund raising for nursing home will help to improve StarHub image to their customers.This event also open to public and will attract total of 2000 peopl e.Begin date20/04/2014End Date22/06/2014Project objectiveTo prepare participants fit enough to run.To raise money for the nursing home.All participants must complete the actual run within 2 hour 30 minutes.DeliverablesRunning participants body mass index of 22.Running participants resting heart rate of 60.To complete the configuration of sports drinks.The completion of the number of people to plan and work.To complete the configuration registration.MilestonesPass physical testRun 3 miles April 27, 2014Run 6 miles May 11, 2014Run 9 miles May 25, 2014Finish practice half marathon under two and the half hours June 8, 2014Limits and exclusionsTraining limited to Friday and Saturday.Do not bring any valuable items.Arrive at least half an hour earlier.No special drinks or alcohol drinks.Participants not feeling well are not allow to participate in the run.Risk IdentificationNo technology can spec the health of runners.Management risk in the event.Main RiskHeavy rainBad weatherAccident sRisk Response DevelopmentEvery participants must take part in training session.Over-distance trainingImportant safety of the runHydrating on the runCost Estimation$29,950Total fund raising estimation$600,000Important to take noteComplete opportunity assessmentComplete environment assessmentThese benefits can only be achieved by high performance and completion of the project on time.